Services · Custom software · Codeeo HR
Codeeo HR is HRMS software UAE employers can run their whole workforce on: employee and document records, hiring, attendance and shifts, leave, payroll, appraisals and end of service, with a web system for HR and a mobile app for staff. Our team in Dubai sets it up around your licence type, your leave and pay rules and your approval chain, moves your records across, and builds any custom modules you need around it.
In short
UAE employers juggle details that generic tools treat as an afterthought: gratuity worked out from each person's service and basic salary, salary files for the Wage Protection System, documents that expire on different dates, and staff from dozens of nationalities. Codeeo HR is configured to hold those details in one place. Gaps specific to your business are filled with modules we develop for you.
200+ companies servedFrom a first store to an ADX listed developer
What Codeeo HR handles
Many companies in the Emirates still run HR from a mix of spreadsheets, a PRO's document folder and a payroll file prepared by the accountant each month. Codeeo HR replaces that with one employee record that every module reads from. Contracts, document expiry dates, leave, attendance and pay all sit against the same person, which means end of service figures, salary transfers and headcount reports are calculated from information HR already trusts. Settings are held per company, so a group with a mainland LLC and a free zone entity can run both in one HR management system UAE leadership can see across, while each entity keeps its own working week, leave types, allowances and approval routes. Rules with a legal edge, such as gratuity, are configured with your advisers rather than assumed. Access follows the same structure, so permissions can be set per entity, department or role.
Personal details, job information, contracts and documents per employee, including passport, visa, Emirates ID and labour card details with their expiry dates. HR can filter by upcoming expiry and see which renewals are due next month, instead of relying on the PRO's own list or a shared spreadsheet. Scanned copies sit in the file next to the dates.
Every renewal visible before it becomes urgent.
Vacancies, applicants, offer letters and joining tasks, including the steps that come between an accepted offer and a first day in the UAE, such as visa processing and medical tests, assigned to HR or the PRO with clear owners so a new joiner is not left waiting.
New joiners tracked from offer through to first day.
Working hours, shift rosters, overtime and daily attendance per site, with reduced hours during Ramadan configured as a separate schedule so overtime is not miscalculated for a month every year and supervisors are not correcting timesheets by hand.
Attendance that reflects how UAE working weeks really run.
Annual, sick and other leave types, balances, approvals and UAE public holiday calendars. Policies for different contract types or entities are set separately, and managers approve from their phone so a request does not sit in someone's inbox for a week. Carry forward rules are set per leave type.
Leave balances that follow each employee's contract.
Basic salary, housing, transport and other allowances, deductions and payslips, run per entity. Salary transfer files for the Wage Protection System are not generated natively; the export format your bank or exchange house needs is reviewed and scoped as custom work. Each month's run is reviewed and approved before payslips are released to staff.
Monthly payroll prepared from approved, current data.
End of service gratuity is configured from each person's service and basic salary using the method your HR or legal adviser confirms under UAE Labour Law, or your free zone's own rules, and reviewed against your existing calculations before you rely on it.
End of service figures prepared the same way every time.
Goals, review cycles, feedback and development plans, including probation reviews for new joiners, so managers in every department know when a review is due and HR can see which ones are late before the cycle closes.
Probation and annual reviews completed on schedule.
Staff update their details, request leave and download payslips, salary certificates and other letters from the web or the mobile app, which takes a large share of routine requests off HR's desk, especially in companies with many site based workers.
Salary certificates without a trip to the HR office.
Reimbursement claims, medical insurance details and benefits per employee, plus resignations, clearance, asset returns and final settlement workflows, so a leaver's last salary, leave encashment and gratuity are pulled together from the same record.
Final settlements assembled from one record, not five.
Headcount by nationality, entity and department, turnover, attendance and payroll reports, built from live data. Owners and finance teams can see the monthly salary bill and upcoming gratuity exposure without waiting for a spreadsheet to be compiled. Finance can download any report as a spreadsheet for its own analysis.
Workforce numbers ready for every management meeting.
Who this is for
The companies that call us are usually not short of good intentions about HR. They are short of one reliable record. These are the four situations we see most often across Dubai and the other emirates, and each one shapes how we set up the system for you. Businesses searching for HR software Dubai teams will actually use tend to recognise themselves in at least one.
A trading company or agency with thirty staff can manage leave and salaries in Excel. At a hundred, with visas expiring every week and gratuity owed to long serving staff, the spreadsheet becomes a risk. We move your records into Codeeo HR, configure your leave and pay rules, and give the owner and HR one clear picture. Salary certificates and leave approvals then stop depending on one person being in the office.
It is easier to migrate before a second licence is added.
Restaurant groups, facilities management firms, clinics and retailers run rosters across malls, sites and emirates. Supervisors manage shifts per location, staff see their rosters and request leave in the app, and overtime is calculated from the same attendance data that payroll uses at month end. Area managers compare absence and overtime across sites without chasing each location for figures.
UAE teams often span many nationalities, with different contract types, allowances, ticket entitlements and document sets. Codeeo HR holds each person's documents and expiry dates, benefits and allowance structure, so HR is not relying on memory when a renewal or a change of status comes up. Air ticket entitlements and allowances are recorded per person, so payroll applies them correctly.
A group might hold a mainland licence and one or more free zone licences, each with its own employees and administration. Some free zones, such as DIFC and ADGM, also have their own employment and data protection rules. We set each entity up separately inside one system, with group reporting on top. Each entity keeps its own working week, leave policy and payroll, while owners see the whole group.
Ways to work with us
Most clients ask us to set up Codeeo HR from discovery through the first parallel payroll. Many then extend it: a custom module for crew accommodation or camp management, a salary export in the format their bank requires, or a link to their accounting system. Others already run an HR system and want consultancy and code review before deciding whether to replace or improve it. Our team of 80+ works from Dubai, Riyadh and Karachi, so UAE clients can meet us face to face in Dubai. We have delivered 200+ projects across the UAE and the US and are rated 4.7 from 23 Google reviews. In each case we sign off a written scope, with named owners on both sides, before any build starts.
Employers moving off spreadsheets or several tools
We configure Codeeo HR for your entities, leave and pay rules and approval chains, move your employee records in, and run a parallel payroll before you go live on the web and the Flutter app.
Rules, reports or links the standard product does not cover
We build the extra modules, reports and connections your HR team needs, such as exports for your bank, payroll provider or accounting system, scoped in writing and confirmed with your advisers.
Companies that already run an HR system
We review your current HR system or your plans, test the code, and set out what to keep, fix or replace in a written plan your team can act on.
Technology
The HR web system is built on Next.js, so HR, finance and managers get a fast browser application without installing anything. The staff app is built in Flutter for iOS and Android from one codebase, which matters in a workforce where both phone types are common across every department. Custom modules we add for you use the same stack.
01Mobile
02Data and cloud
03Marketing and tracking
Yes, it works for employers across all seven emirates.
Our office is in Dubai, but Codeeo HR is a cloud system and serves companies in Abu Dhabi, Sharjah, Ajman and the northern emirates in the same way. Workshops for clients outside Dubai can run by video call, or at our Dubai office if that suits you. Settings such as working week, sites and public holidays are configured for each entity, wherever its licence is issued. Group reports then bring every emirate and entity together, so leadership sees one headcount rather than several.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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