Services · Mobile app development · AI meeting assistant apps
Codeeo provides AI meeting assistant app development Dubai organisations use to turn calls and meeting room discussions into accurate transcripts, minutes and action lists in Arabic and English. We build apps and integrations for Microsoft Teams, Zoom, Google Meet and in room recording, with consent captured before anyone is recorded, data kept where your policy requires, and summaries written in the format your board, clients or project team already expect.
Generic note takers often stumble on Gulf Arabic, switch languages mid sentence badly and store recordings abroad by default. A custom assistant is built around how your meetings in Dubai actually sound and where their records are allowed to live.
200+ companies servedFrom a first store to an ADX listed developer
What the assistant does
A meeting in Dubai might open in English, drift into Arabic for a sensitive point, include a colleague dialling in from Riyadh or Mumbai and end with nobody sure who agreed to what. A useful assistant has to cope with all of that and then produce something people trust enough to act on. We build the parts below around your meeting types, whether those are client consultations in DIFC, coordination meetings on a construction site in Dubai South or weekly management reviews at head office. The first version normally covers capture, transcription and summaries; the rest follows once those are trusted. Ramadan schedules, Friday half days in some organisations and meetings that run across several time zones are all reflected in how the assistant schedules and reports.
Before recording starts, participants see or hear a notice and can agree or decline. Consent is logged with the transcript. In room sessions use a visible indicator on the app, and external guests can be excluded from recording by default. Consent wording is available in Arabic and English, and the notice can be repeated when someone joins late.
Every recording has a clear record of who agreed to it.
Speech recognition tuned for Gulf, Levantine and Egyptian Arabic alongside the many English accents heard in Dubai offices. Language switches inside one sentence are handled, and the transcript keeps each part in its original script. Accuracy is reported per language so you know where reviewers should focus.
Transcripts people can actually read back.
Voices are separated and matched to attendees from the calendar invite or the meeting platform, so statements and decisions are attributed to the right person. Names are spelt as your staff spell them, in both scripts. Unknown voices are labelled as guests rather than guessed, which avoids putting words in the wrong mouth.
No more guessing who said what.
Summaries follow templates you define: formal board minutes, project meeting notes with decisions and risks, sales call recaps or client consultation records. Output can be in Arabic, English or both side by side. Templates can differ per department, so legal and sales teams each get the layout they are used to.
Minutes that match house style without rewriting.
Tasks are pulled from the discussion with an owner and a due date where one was mentioned, then sent to Planner, Jira, Asana or your CRM after a quick human check. Owners get a reminder before the due date, and the organiser sees what is still open.
Agreed actions reach a task list the same day.
After the meeting, the assistant drafts a recap email in the language each external guest prefers, listing decisions, open questions and next dates. The organiser edits and sends it from their own mailbox, so nothing reaches a client without a human reading it first.
Clients receive a clear recap while the meeting is still fresh.
Connections to Outlook and Google calendars, Teams, Zoom and Meet, so the assistant joins the meetings it is invited to and skips those marked private. Admins decide which meeting types are recorded at all. Recording rules can also follow the meeting title or organiser, for instance never recording HR or disciplinary discussions.
Capture happens without anyone remembering to press record.
A mobile or tablet app records face to face meetings in boardrooms, majlis style settings and noisy site cabins, with noise handling and offline storage until the device reconnects. A tablet placed in the middle of a table usually captures a full room clearly.
Meetings away from a laptop are covered too.
Ask what was decided about a supplier, a unit handover or a client request and get answers with links to the exact moment in the transcript, limited to meetings the user was entitled to see. Search results respect the original meeting's audience, so private discussions stay private.
Institutional memory that survives staff changes.
Recordings and transcripts are kept for the period your policy sets and then deleted automatically. Sensitive details such as Emirates ID numbers, card numbers or health information can be masked in transcripts before they are shared. Legal holds can pause deletion when a dispute or investigation requires records to be kept.
Records are kept as long as needed and no longer.
Who this is for
If your team holds a handful of English only calls a week, an existing note taker may be enough. Custom work pays off when meetings are bilingual, confidential, regulated or numerous, and when the minutes feed other systems. These four situations come up most often among Dubai organisations. In each case the assistant writes drafts, and people in your organisation stay responsible for what the record finally says.
Firms in DIFC and Business Bay hold client consultations where accuracy and confidentiality both matter. We build assistants that record only with documented consent, produce attendance notes in the firm's format, keep data in the hosting location the firm's regime requires and never feed client conversations into public AI training. Partners can choose which matters are never recorded.
Privilege and confidentiality are reflected in access rules.
Construction and real estate projects across Dubai generate weekly coordination meetings, site walks and handover reviews. An assistant that works on a tablet in a site office, captures decisions with owners and pushes actions to the project tracker reduces disputes about what was agreed and when. Site recordings stay on the device until a secure upload is possible. Photos taken during a site walk can be attached to the matching point in the notes.
Board and family council meetings often run in Arabic with formal minutes required in both languages. We build private assistants with strict access, bilingual minute templates and approval steps before any summary is circulated, hosted on infrastructure the group controls. Arabic minutes are drafted first where the meeting was held in Arabic.
Summaries are drafts until a secretary approves them.
Teams selling property, cars, services or software to clients across the Gulf can record calls, have summaries written into the CRM and spot follow ups that slipped. Consent prompts suited to calls with members of the public are built in from the start. Summaries land against the right contact or deal record automatically.
How we work together
A first release usually covers one platform, such as Teams, plus bilingual transcription and minutes, delivered as a fixed scope project. Clients then keep it current on a monthly retainer. Larger organisations with several integrations sometimes choose a dedicated team drawn from our 80+ people in Dubai, Riyadh and Karachi. Workshops and reviews take place in person at your Dubai office or ours. Each route starts with the same transcription test, so the decision about how to engage is made with real accuracy figures in front of you rather than assumptions.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Speech and language models are chosen after testing on your recordings. Processing can run in UAE cloud regions or on servers you own, and we do not route meetings through outside AI providers unless you have approved that provider and its terms in writing. Where a model is hosted by a third party, we document what it receives, how long it keeps data and whether that data can be used for training.
01Mobile
02Data and cloud
03Marketing and tracking
In practice, yes, and the app should prove you obtained it.
UAE law treats recording private conversations without consent as a privacy offence, under Article 431 of the Penal Code and Article 44 of the cybercrime law, Federal Decree-Law 34 of 2021. Personal data rules also apply to recordings and transcripts. We build visible notices, consent capture and opt out paths into the assistant, and recommend you confirm your policy with a UAE lawyer before rollout. Guests who decline can still attend, with the assistant producing notes only from consenting speakers or not recording at all, depending on your policy.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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