Services · Ecommerce development · AI meeting assistant subscription sites
Codeeo delivers AI meeting assistant subscription website development Dubai software companies use to sell plans online and bill for them correctly every month. We build the pricing pages, sign up and checkout, seat and usage metering for transcription minutes, VAT compliant invoices, failed payment recovery and a self-serve account area, all connected to your product so a customer who upgrades in the billing portal gets the new limits in the app straight away.
Meeting assistants are awkward to bill. Usage swings with the calendar, a team adds ten seats before a busy quarter, and an enterprise customer wants a purchase order instead of a card. The platform has to handle all three without your finance team fixing invoices by hand.
200+ companies servedFrom a first store to an ADX listed developer
What the subscription platform includes
A meeting assistant is usually priced on two things at once: how many people have a licence and how many hours of meetings the product records, transcribes and summarises. Get the metering wrong and you either undercharge heavy users or send light users a bill that drives them to cancel. Get the tax wrong and every invoice to a UAE business becomes a correction.
As AI meeting assistant SaaS website development in Dubai goes, the billing layer is where most of the engineering effort belongs, and the marketing pages simply need to explain the plans honestly. We design the plan model with your finance lead, then build checkout, metering, invoicing and the customer account area so each piece reads from the same source of truth. Your product receives entitlements through webhooks, so feature access changes the moment a plan does, and nobody has to remember to switch a feature on by hand after a sales call.
A pricing page that shows tiers, included minutes, seat rules and annual or monthly terms in plain words, with a comparison table and an FAQ on billing. Prices and inclusions are pulled from the billing system, so the page never contradicts the checkout. Arabic and English versions share the same plan data.
Prospects understand what they will pay before they talk to sales.
A short checkout that creates the workspace, takes payment by card or Apple Pay through providers such as Stripe or Checkout.com, and collects the company name, address and Tax Registration Number for invoices. If you choose to offer a trial, it is a configurable product setting with its own length, limits and conversion emails.
Teams can start paying in a single sitting, without a sales call.
Your product reports recorded and transcribed minutes per workspace, and the platform totals them against each plan's allowance. Overage can be billed, capped or turned into an upgrade prompt, depending on the rules you pick. Admins see usage climbing in real time rather than discovering it on the invoice.
Heavy users pay for what they use and nobody is surprised.
Customers add or remove seats, move between tiers and switch from monthly to annual terms in the portal. Credits and charges are calculated to the day and shown before they confirm. Downgrades take effect at renewal when you prefer, so a team cannot buy a large plan for a week and drop it.
Plan changes bill correctly without a support ticket.
Tax invoices that carry the details the FTA expects, with VAT applied by customer location and registration status, and treatment for customers outside the UAE agreed with your tax adviser. We structure invoice data so it can pass to an Accredited Service Provider as the UAE e-invoicing mandate phases in.
Finance can file returns from the platform's records.
Smart retries timed around card behaviour, reminder emails and in-app banners in Arabic and English, and a grace period you control before features pause. Card updates take one click from the reminder. Every attempt is logged so your team can see which accounts need a personal call.
Fewer customers lost to an expired card.
Workspace owners download invoices, update cards, change billing contacts, add a purchase order reference, see usage against their allowance and cancel if they need to. Permissions keep billing separate from ordinary users, so a team member cannot change the plan by accident.
Routine billing questions answer themselves.
Receipts, renewal notices, usage alerts at chosen thresholds, card expiry warnings and cancellation confirmations, written in both languages and sent from your own domain. Each message links straight to the right screen in the portal. Templates sit in an editor your team controls, so wording can change when your terms do without a code release.
Customers hear about a charge before it happens, not after.
For large Dubai organisations that pay by bank transfer against a contract, the platform issues invoices on agreed terms, tracks payment status and keeps the same entitlements logic as card plans. Sales can create custom plans with committed minutes without asking a developer to change code.
Enterprise deals run through the same system as self-serve ones.
Dashboards for recurring revenue, expansion from seat growth, overage income, failed payment recovery and cancellations by reason. Data exports to your accounting system or BI tool so month end does not depend on spreadsheets assembled from three different exports.
The founders see the health of the business without waiting for finance.
Who this is for
The right subscription platform depends on who buys your product and how. A tool sold to freelancers on a card needs a different billing design from one sold to a Dubai law firm on an annual contract. These are the situations we meet most often, and each changes what we build first. In all four, we start from your existing contracts and customer list, because billing rules that ignore what customers already signed create disputes on the first renewal.
You have paying customers, but every renewal means an email, a PDF invoice and a bank transfer someone has to match. We put plans, checkout and recurring billing online, import existing customers with their current terms and renewal dates, and switch them over at renewal so nobody is charged twice. Your finance team keeps the records it already relies on.
Migrate existing customers at renewal, not all at once.
Flat per seat pricing worked until a few customers started recording every meeting all day. We add minutes metering from your product, design allowances and overage rules with you, and show usage in the account area before it reaches an invoice. The pricing page is rewritten so the new model is easy to understand.
Show usage to customers before you start charging for it.
Customers in Riyadh, Doha or London need correct currency display, tax handling by location and invoices that satisfy their own finance teams. We configure tax rules with your adviser, support local cards and Apple Pay, and keep one customer record whichever country the buyer is in.
Tax rules come from your adviser; the platform applies them.
Small teams buy on the website while large organisations in DIFC, Business Bay and Downtown Dubai negotiate contracts and send purchase orders. Our approach to AI meeting assistant subscription platform development in Dubai puts both paths on one system, so a team that starts on a card can move to an invoiced enterprise agreement without losing its history, its workspace or its usage data.
One customer record, however the customer pays.
How we work together
Billing touches revenue on day one, so we prefer a careful first release over a hurried one. Most clients start with a fixed scope project covering plan design, checkout, metering, invoicing and the account portal. Billing keeps changing after launch, as new tiers, currencies and enterprise terms appear, so many stay on a monthly retainer for those changes. Teams with a heavy product roadmap sometimes take a dedicated group of engineers. Workshops can run at our Dubai office or by video call, and our 80+ people work from Dubai, Riyadh and Karachi.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We commonly use Stripe Billing, Chargebee or Checkout.com for payments and subscriptions, with a Next.js front end and a Node or Laravel service that handles metering, webhooks and entitlements. The choice follows your provider's UAE support, your currencies and your finance tools.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Pricing pages, checkout, recurring billing, metering, invoicing and the customer billing portal.
It covers everything between a visitor reading your plans and your finance team closing the month. That includes sign up and payment, seat and minutes tracking, proration when plans change, VAT invoices, failed payment recovery, cancellations and reporting. It connects to your meeting assistant so plan limits apply in the product. The product's own recording and transcription features are separate work and are not part of this build, although we agree the usage events and webhooks with your product engineers early.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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