Services · Ecommerce development · Document management subscription sites
We build the sales and billing side of document management products sold from Dubai: a pricing page tied to real plans, a checkout that starts a recurring subscription, seats and storage that bill correctly when a customer grows, VAT compliant tax invoices, and an account area where admins change plans, add users and download invoices without emailing your finance team. Larger customers who buy on annual contracts get a quote and purchase order route that lands in the same billing records as card subscribers.
Your document management product stays where it is. We build the commercial layer around it and connect it to your product through an API, so a paid plan switches features on and an unpaid one is handled by rules you set.
200+ companies servedFrom a first store to an ADX listed developer
What the subscription platform includes
Document management is bought differently from most software. A five person accountancy in Business Bay wants to start on a card the same afternoon. A logistics group in Jebel Ali wants a quote, a trial for its records team, a purchase order and an annual invoice paid by transfer. Both may add storage halfway through the year, and both need tax invoices their auditors accept. Our document management subscription platform development in Dubai is built around those two buying paths sharing one billing record, so your finance team sees one customer list whichever way the money arrived. Each piece below is configured from your plan catalogue rather than hard coded, so a new tier or an extra storage pack becomes a settings change, not a development ticket. We also write down every pricing and proration rule as we build it, which is what your auditors and your next engineer will ask for.
Plans, included seats, storage, retention options and add-ons such as e-signature packs or OCR volume are held in one catalogue. The public pricing page, the checkout and the invoice all read from it, so a change made once appears everywhere with no mismatched numbers.
Marketing and billing never disagree about what a plan includes.
Your product reports active users and storage used through signed events. The platform turns them into billable quantities, applies limits or overage rules per plan, and warns account admins before they reach a threshold so the next invoice is no surprise.
Customers pay for what they use, and see it coming.
Monthly or annual subscriptions on card and Apple Pay through a provider that supports recurring payments in the UAE, such as Stripe, Checkout.com or a local acquirer. Card details stay with the provider, and renewals run on schedule without staff action.
Renewals happen on time without anyone chasing.
If you decide to offer a trial, the platform supports one with or without a card, a set length, a sample workspace and a clear end date shown to the user. You can switch trials off, shorten them or limit them to certain plans from the admin.
Trial rules stay a commercial decision, not a code change.
When an admin adds ten seats in month four or moves to a plan with longer retention, the platform calculates the prorated charge or credit, shows it before confirmation and adds it to the next invoice or charges it immediately, following the rule you choose.
Mid-term changes are billed correctly the first time.
When a renewal fails, the platform retries on a schedule, emails the billing contact with a link to update the card and shows a banner inside the product. Access is limited in stages you define, and documents are never deleted because a card expired.
Fewer lost customers from expired cards.
Invoices carry the details the Federal Tax Authority expects, including your tax registration number and the customer's where they provide one. VAT treatment follows rules your tax adviser sets for UAE mainland, free zone and overseas customers, and invoice data is structured so it can feed the UAE e-invoicing system the Ministry of Finance is introducing.
Invoices that hold up when the auditors ask.
Account admins add and remove users, assign roles, change plans, update billing contacts, download invoices and see usage against limits. Changes write back to your product so a removed user loses access straight away.
Routine account changes stop reaching your support desk.
Enterprise buyers request a quote, receive an order form they sign electronically, add a purchase order number and pay by bank transfer against an invoice. Once marked paid, the subscription starts with the same plan records card customers use, so renewals and usage work identically.
Large contracts and card sign ups live in one system.
Where your product can host customer documents in more than one region, the checkout asks where the workspace should live and records the choice on the account. Customers in DIFC, ADGM or regulated sectors see in plain terms where their files will be stored.
Residency is chosen deliberately and recorded.
Who this is for
Vendors, resellers and records companies all sell document management on a recurring basis, but they start from different places. Some have a product and no way to take money online. Some take money but bill by hand every month. Some are physical archive businesses adding a digital service. Here is how the platform fits each one. In every case the buyer is usually an office manager, a finance lead or an IT administrator, and the checkout is written for the person who will actually enter the company details and approve the charge.
Many document software companies based in Dubai Internet City or Dubai Silicon Oasis grew through sales calls and signed contracts. To reach smaller firms they need customers to sign up, pay and invite colleagues without a meeting. We add a pricing page, card checkout and account portal next to the existing contract process, so sales keeps the large deals while smaller teams buy on their own.
Self-serve and sales led buying can share one billing record.
Regional partners of international document platforms often add their own onboarding, Arabic support and local hosting on top of a licence. We build a storefront that sells those packaged plans in dirhams, issues UAE tax invoices from your company, and passes provisioning requests to the vendor platform through its partner interface where one exists.
We confirm what the vendor's partner terms allow before we design the checkout.
Archive storage and scanning businesses in Al Quoz or near Jebel Ali hold boxes of client paper. Adding a monthly hosted archive, where scanned files are searchable online, turns a one off scanning job into a subscription. The platform bills storage tiers, scanning batches as add-ons and retrieval requests, all on one account.
Physical and digital services appear on one invoice.
Document tools built for law firms in DIFC, real estate brokerages or clinics sell on features specific to that profession, and buyers expect pricing that reflects them. We design plans around practice size or number of matters rather than generic seats, and write the checkout in the language those buyers use.
Plans built on the buyer's own unit sell more easily.
How we work together
Most document software companies start with a fixed scope build for the pricing page, checkout, account portal and invoicing. Pricing usually changes once real customers arrive, so many keep a monthly retainer for new plans, add-ons and provider changes. Vendors expanding across the Gulf sometimes take a dedicated team working in their own repository beside their product engineers. The code, the provider account and the customer records stay yours in each arrangement. Before launch we also hand your finance team a written runbook for refunds, credit notes and disputed charges, so nobody has to guess which button to press when a customer calls about a renewal.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Commonly Next.js for the public site and portal, a billing engine such as Stripe Billing or a custom service on Laravel or Node, and signed webhooks between billing and your product. Hosting follows where your customers expect their data to live. Accounting exports go to the system your finance team already uses.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on your plan model and how ready your product API is.
A product with a clean API, a simple seat based plan and a provider already approved moves fastest. Metered storage, enterprise quote flows, several currencies and moving existing customers onto new billing records all add time. We agree the order of work in discovery and fix dates in the scope, so you know when sign ups open and when existing customers move across. Your finance team's time to review test invoices is part of that plan too.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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